Year 6 Parents’ Data & Consent Form for Transition to Year 7 2023

Transition to Year 7: Student Information & Parental Consent

We look forward to welcoming your child to Notre Dame Catholic College in September 2023. Thank you for providing the information requested in the form below. The details you supply will help us to support your child throughout their time at school. Please complete this form online in full. If you have any issues or require a paper copy of this form, please contact our School Office on 0151 330 5122.

Step 1 of 6 - Student Details

Legal Name(Required)

First Name (s) Surname

Preferred Surname

Chosen Name

(by which of your legal forenames do you wish to be known by)

Address(Required)

Street Address Address Line 2 City ZIP / Postal Code

Date of Birth(Required)

Gender(Required)

Previous School(Required)

Parent / Guardian Email(Required)

Emergency Contact 1: Name(Required)

Please give details of all persons who have parental responsibility and anyone else you wish to be contacted in an emergency. Please place them in the order you would wish them to be contacted. Please provide at least 2 contact numbers

Emergency Contact 1: Relationship to child(Required)

Emergency Contact 1: Mobile Phone(Required)

Emergency Contact 1: Home Phone

Emergency Contact 1: Address(Required)

Street Address City ZIP / Postal Code

Emergency Contact 2: Name(Required)

Emergency Contact 2: Relationship to child(Required)

Emergency Contact 2: Mobile Phone(Required)

Emergency Contact 2: Home Phone

Emergency Contact 2: Address(Required)

Street Address City ZIP / Postal Code

Emergency Contact 3: Name

Emergency Contact 3: Relationship to child

Emergency Contact 3: Mobile Phone

Emergency Contact 3: Address

Street Address City ZIP / Postal Code

Emergency Contact 4: Name

Emergency Contact 4: Relationship to child

Emergency Contact 4: Mobile Phone

Emergency Contact 4: Address

Street Address City ZIP / Postal Code

If either Mother or Father is deceased, please state here:

Is / has your child ever been classed as a 'looked after' child?(Required)

A child who has been in the care of their local authority for more than 24 hours is known as a looked after child. Looked after children are also often referred to as children in care.

My child is currently under the care of the Local Authority

My child has been under the care of the Local Authority in the past

My child is not/has never been under the care of the Local Authority

Is there a sibling (brother/sister) in Notre Dame(Required)

YES

Sibling's Name

Year Group

Sibling's Name

Year Group

Privacy Notice(Required)

The categories of personal information that we process include:

• personal information (such as name, date of birth, address and contact number),
• characteristics (such as gender, ethnicity and disability),
• academic tracking data,
• relevant medical information,
• results from public examinations,
• Special Educational Needs information (SEN information),
• Safeguarding Information
• behavioural information,
• episodes of being a child in need (such as referral information, assessment information, Section 47 information: Initial Child Protection information and Child Protection Plan information),
• episodes of being looked after (such as important dates, information on placements)

This list is not exhaustive, to access the current list of categories of information we process
please see www.notredame.liverpool.sch.uk

Why we collect and use this information
We collect this information so that we have a full profile of each student in order that we meet their individual needs.

We use this personal data to:
a. support these children and monitor their progress,
b. provide them with pastoral care,
c. assess the quality of our services,
d. evaluate and improve our policies on children’s social care.

We use guidance taken from the General Data Protection Regulation (GDPR) and this provides the legal bases we rely on for processing personal information.

Storing personal data

We hold data securely for the set amount of time shown in our data retention schedule. For more information on our data retention schedule and how we keep your data safe, please visit www.notredame.liverpool.sch.uk

Who we share this information with
We routinely share elements of student information with:
• the Department for Education (DfE),
• examination boards (anonymised),
• Liverpool Local Authority,
• Other local agencies including Merseyside Police
• relevant care and health workers.

We do not share information about our children in need or children looked after with anyone without consent unless the law and our policies allow us to do so.

The Department for Education

The Department for Education (DfE) collects personal data from educational settings and local authorities via various statutory data collections. We are required to share information about our students with the Department for Education (DfE).

We share children in need and children looked after data with the Department on a statutory basis, under Section 83 of 1989 Children’s Act, Section 7 of the Young People’s Act 2008 and also under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.

All data is transferred securely and held by DfE under a combination of software and hardware controls which meet the current government security policy framework.

For more information, please see ‘How Government uses your data’ section.

Requesting access to your personal data

Under data protection legislation, parents, carers and children have the right to request access to information about them that we hold. To make a request for your personal information contact the college’s Data Protection Officer (Ms H McCullen)
You also have the right to:
• to ask us for access to information about you that we hold
• to have your personal data rectified, if it is inaccurate or incomplete
• to request the deletion or removal of personal data where there is no compelling reason for its continued processing
• to restrict our processing of your personal data (i.e. permitting its storage but no further processing)
• to object to direct marketing (including profiling) and processing for the purposes of scientific/historical research and statistics
• not to be subject to decisions based purely on automated processing where it produces a legal or similarly significant effect on you

If you have a concern or complaint about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/

For further information on how to request access to personal information held centrally by DfE, please see the ‘How Government uses your data’ section of this notice.

Withdrawal of consent and the right to lodge a complaint

Where we are processing your personal data with your consent, you have the right to withdraw that consent - It is very rare for the college to uses permission by consent and on such occasions you will be informed as to the reasons. If you change your mind, or you are unhappy with our use of your personal data, please let us know by contacting Ms H McCullen

Last updated

This notice applies to your child throughout the duration of your child’s time at Notre Dame Catholic College. We may need to update this privacy notice periodically so we recommend that you revisit this information from time to time. The most recent version of our Privacy Notice will be held on our website, please visit www.notredame.liverpool.sch.uk and review our ‘About us’ section to locate this. This version was last updated March 2023.

I confirm I have read and understood the School's Privacy Notice

Notre Dame Catholic College
and Sixth Form

Notre Dame Catholic College
and Sixth Form

Transition to Year 7: Student Information & Parental Consent